St. Stephen the Martyr Parish
5th Annual Christmas Bazaar
Vendor Information and Contract
Thank you for your interest in participating in the St. Stephen the Martyr Parish Christmas Bazaar. Proceeds from this event fund the Thanksgiving Dinner for homeless and less fortunate and other homeless projects. This event will be open to the entire community.
DATES and TIMES:
The St. Stephen Christmas Bazaar will be held in the Social Hall at 13055 SE 192nd St., Renton, Washington on: Fri, Nov 9th, 12-6 pm Sat, Nov 10th, 10-7 pm Sun, Nov 11th, 9-2 pm
All booths must be set up and manned no later than 11:30 am on Friday. Vendors may not start to break down booths until 2:00pm Sunday.
ADVERTISING:
We promote the Christmas Bazaar in many ways! We advertise the event through web sites such as Seattle.Com, CraigsList, Northwest Events, Festivals & Shows, Seattle Networking Guide, Seattle Zvents, Seattle Weekly, Festival Network, City of Renton, Visit Seattle, Seattle Pl.com., Seattle Spin, Trumba.com, Eventfulcom, Holiday Bazaar Guide, Newstribune, Lasernet and more. We promote this event at the church with flyers, posters and the church bulletin. We will put out signage at the following intersections: 192nd & 140th; 140th & Petrovitsky, Petrovitsky & 116th; Petrovitsky & Benson; Benson & 192nd; 192nd & 116th, with a large banner going up in front of St. Stephens three weeks before the Bazaar. Flyers are posted and distributed throughout the community. Classified Ads will appear in Renton Reporter and Kent Reporter. Public Service announcements will be heard on Sacred Heart Radio and possibly other radio and TV stations. The Bazaar will also be posted on our church website: www://ststephenslife.com. We also send flyers many other churches.
DONATIONS:
Each vendor is asked to provide one item at no charge to St. Stephen for our raffle and or silent auction. Please bring this item with you at check-in along with your business card or contact information. When displaying your item for the raffle, it will be clearly marked with your business name and booth location so our shoppers will know how to find you! This is a great way to promote your booth during our Bazaar!
Page 1 of 5
VENDOR INFORMATION:
1. Admission to the Bazaar is free.
2. St. Stephen will not charge exhibitors a percentage or commission.
3. Booth space will be assigned in advance of the Bazaar, based on the order in whichthe signed contracts and payments are received. An effort will be made to separate vendorsselling similar products. Previous vendors are not guaranteed same booth space. However, all
booth assignments are final and no changes will be made during the set-up process for anyreason.
booth assignments are final and no changes will be made during the set-up process for anyreason.
4. Booths are to be used by the individual(s) to whom they are rented. Booths may not be
transferred or "sold" to another vendor without prior approval of St. Stephen the Martyr.
transferred or "sold" to another vendor without prior approval of St. Stephen the Martyr.
5. Vendors will be responsible for setting up their own booths and for providing their own
dollies/carts.
dollies/carts.
6. Vendors must keep the aisles free of merchandise and will be limited to the space provided.No hanging of any materials will be allowed on the walls or ceiling of the building.
7. No burning of incense, candles, or other open flame products will be allowed due to theChurch's insurance policy.
8. Electricity is available on a limited basis and is not guaranteed. Please provide your ownextension cord, and light fixture.
9. Vendors will be responsible for their own cash boxes and receipts. Vendors will be
responsible for collecting and making payment of all sales taxes.
responsible for collecting and making payment of all sales taxes.
10. There is plenty of parking available for this event!
11. Children who accompany vendors must stay with the vendor's booth and must be supervisedat all times.
12. Table coverings that used by exhibitors must meet Washington Fire Code Requirements.Smoking will be allowed ONLY OUTSIDE of the building. Tabies must be skirted to within 3" ofthe floor on 3 sides.
13. Unauthorized exhibitors will NOT be allowed to show or sell in the building or on the Churchgrounds.
14. Due to the increased number of exhibitors wanting booth space four classrooms have beenadded for additional exhibitor space.
Page 2 of 5
15. Two badges will be given each exhibitor which must be worn at all times. Please list the twonames at the end of the contract.
16. We will limit the number of exhibitors in each category, i.e. wood, jewelry, clothing, etc. sothat we may provide a nice selection of items for our customers.
17. Our aisle space is limited and aisles need to remain uncluttered for customers to maneuvereasily and safely. Everything must be done within your booth space—equipment, supplies andbodies selling goods from your booth must remain with the boundaries of your booth.
18. No one will be allowed to exceed 8 feet for space per table.
19. You may include my name, phone number, photos in advertising or handout literature.Yes_____ No______ Please initial.
DEADLINES and PAYMENT INFORMATION:
Contracts must be signed and returned, along with payment in full, no later than Monday, October 1, 2012. Please make checks payable to St. Stephen the Martyr Christmas Bazaar and mail to: Darlene Simpson, 13055 SE 192nd St. A $25.00 fee will be collected for any checks returned due to insufficient funds.
CANCELLATIONS
Vendors whose cancellations are received in writing no later than October 15, 2012 will be refunded 50% of the booth fee(s). Booth fees are non-refundable after October 15, 2012.
In the unlikely event of snow, no snow date will be scheduled. Your registration fee will be completely refunded. St. Stephen the Martyr will make the sole determination whether the event is cancelled due to inclement weather.
CONTACTS:
If you have any questions or need additional information, please contact Shelley Vogeler at pleepazoid@vahoo.com or 206-850-7417.
DISCLAIMERS:
• Booth space is limited and will be offered on a "first come, first served" basis.
• Receipt of this signed vendor contract along with payment will secure
your spot.
• An email will be sent to you as confirmation.
• Please remember this is a Catholic Church event and we respectfully ask you tokeep all gifts appropriate and family friendly. We reserve the right to remove any
item(s) that violate this policy.
item(s) that violate this policy.
Page 3 of 5
St. Stephen the Martyr Christmas Bazaar Vendor Contract
Christmas Bazaar Use Only •
Please Do Not Write in this Box!
Date Rec'd_
Payment Amt.___
Check #_____________
# of Booths Needed____
Booth(s) # Assigned___
I have thoroughly read and understand the Vendor Information and Contract for the St. Stephen the Martyr Christmas Bazaar and I agree to the terms specified.
Name of Business________
Your Name:___________________________________________________________
Address:___________________________
Home Phone____________________________ Cell Phone
E-Mail Address (required information)
Product(s) Sold (be detailed)_________________________
Product(s) Price Range.
**Please note if you have a special need for handicapped accessible locations:
Raffle/Silent Auction Item to be Donated_______________________________ Value $.
Name to be printed on Name Badge________________________________
Name to be printed on Name Badge________________________________
**
Please make a copy of this contract for your records. Fees are on the next page.
Booth Locations and Fees:
Booth space(s) (approx. 8 x 8')___ @ $20.00=____ for 3 days
{Exhibitor provides own table and chair)
8'Table and chair________________ @ $10.00=_____ for 3 days
Electricity per space: Yes_ No_______ $ 5.00=_____ for 3 days
TOTAL DUE_____
Exhibitor agrees to indemnify and hold St. Stephen, its staff and members will be held harmless from any loss, claim, cause of action, liabilities, expenses, whether known or unknown to any person, persons, entity or organization arising out of the activities conducted on the premises.
Signature:._____________________________Date:______________________________
Make checks payable to St. Stephen the Martyr Christmas Bazaar.
Send the completed Vendor Contract pages (pg. 4 and 5) with payment in full to:
Darlene Simpson St. Stephen the Martyr 13055 SE 192nd St Renton, WA 98058
